[FlyingBrickAnnouncements] Today's meeting minutes

[Nathan Stickel]

So I don't really know what happened, but I think some stuff hasn't gone
like it was supposed to....

ON MEETING SCHEDULING:
 - We have had the policy of 1 general meeting a month, scheduled by the
availability of people contacted since very early in our re-opening. I think
this should change, but I don't think a meeting of 7 out of 65 total listed
volunteers can make the decision without first getting the opinions of those
it would effect. While the idea to have 2 meetings a month was partially my
idea, I had no intention for this meeting to be the meeting it was decided
on.
- The Procedure Meeting was supposed to be scheduled AFTER getting people's
availability, not with the few people at the general meeting. I can't make
the meeting on the 17th, I have to work. I think this is pretty problematic
since I am 1 of the 3 bottomliners. I had no say in the scheduling of the
meeting, and I am very passionate about this subject, as I know there are a
couple others who are, that aren't back in town from the holidays.

ON PROCEDURE
- When the library was re-opened, it was agreed that the meetings would
function under formal consensus with a facilitator. Was there a reason this
didn't happen? I think it is important to have a facilitator at our
meetings, but if there was a reason I'd definitely like to hear it.
 - There were a few other procedure items discussed and passed, that I only
remember brainstorming and discussing with the other bottomliners, I had no
intention or idea that they would be proposed at this time. The bottomliners
haven't even been able to meet all together to chat, so I didn't imagine any
of these things would be ready to be put to a vote. That is what the
procedure meetings would be for. I thought I mentioned to folks that I would
really like to see our bylaws written up through the meetings and made
available to ALL volunteers a month BEFORE voting to pass them. This way
people would have plenty of time for voicing concerns, even if they couldn't
make meetings. If I wasn't clear about that, I apologize, but I really don't
think things should change so drastically at the drop of a hat.
**
Please don't take this as an aggressive message, I know how long e-mails can
come off as serious or dramatic, I just really don't agree with some of the
proposals, and since I have been at work all day and couldn't go to the
meeting, I am a little confused how all of this happened. I just want to
understand the reasoning on these items, and if I was to vague about some of
my ideas or gave anyone the wrong impression, I sincerely apologize.

All the events look great, and I am stoked for them. Thanks for endorsing
the Burial Ground actions and the VPA March!


On Thu, Jan 13, 2011 at 8:06 PM, Megan Osborn <mrosborn1 at gmail.com> wrote:

> Hey Flying Brickers! You are currently receiving messages in a Non-Digest
> Form. If you'd like to receive messages compacted into one e-mail a day,
> just visit your listserv homepage and change your settings to the Digest
> Version. Questions? Just ask!
>
>
>  1/13 General Volunteers Meeting Minutes
>
>  In Attendance: Mallory, Megan, Ramey, Jen, Ellen, Matt, Mo
>
> Facilitator: none
>
> Notetaker: Megan
>
>
> Agenda items:
>
> Regular meeting day(s)
>
> How to set agenda items
>
> Procedure meeting
>
> Shelving
>
> Budgeting/Reimbursement
>
> Lips event date change
>
> Incomplete items from last meeting
>
> MLP Speak Out event
>
> Lips release
>
> Tshirts
>
> Friends of AK Press, PM Press, etc
>
> Endorsing VPA and Burial Ground actions
>
> International Sex Worker Rights Awareness Day
>
> Volunteer log
>
> Meeting minutes
>
> Eating Disorder Awareness Week
>
>
>
>
>    1.
>
>    Regular meeting day(s):We thought that we could have two volunteer
>    meetings a month, especially for some people that are not able to come to
>    one meeting. Fixed meeting dates may be easier to plan around, will save
>    emails flooding inboxes, and will save a lot of planning and phone calls
>    each month trying to find a good meeting time.
>
>    Meetings on the first Monday of each month at 12:30pm and the third
>    Thursday at 6:30pm. Passed.
>
>    *Our next volunteer meetings will be on Monday, Feb. 7th at 12:30pm and
>    Thursday, Feb. 17th at 6:30pm.*
>
>    Meeting notes and decisions made at the meetings will be sent out to
>    the listserv. If there are any objections to decisions made at a meeting, we
>    thought it would be good to have a certain amount of time for voicing
>    concerns, and if there are no objections, move forward. *Two days
>    timespan for voicing concerns was passed.*
>    2.
>
>    How to set agenda items: Who is bottomlining open hours will be decided
>    during the first meeting of the month who is bottomlining for the following
>    month. Passed.
>
>    Planning for events for the following month should be open to both
>    meetings (for example, both Feb. meetings are open for planning March
>    events). Passed.
>    3.
>
>    Procedure meeting:* *brainstorm ideas for a mission statement and
>    foundational things about the library that weren't completely finished when
>    the library reopened. *Procedure meeting will be Monday, January 17th
>    at 6:30pm.*
>    4.
>
>    Shelving: the open area has been measured for building our new shelves.
>    $100 budget for new shelves. Passed.
>    5.
>
>    Budgeting: Ellen will bottomline keeping track of Flying Brick
>    expenditures on a spreadsheet and talking to Robert about opening up a house
>    fund bank account for the library.
>
>    Reimbursement: Ellen bought “Defying the Tomb” for the library. Consent
>    on full reimbursement.
>    6.
>
>    Lips movie screening event change: *Change the date from the 22nd to
>    the 29th from 7-10pm. *Passed.
>    7.
>
>    Incomplete tasks from last meeting: Jen is still on the lookout for a
>    coffee urn. She will also talk to Jeff Wayside Center facilitation and
>    consensus items.
>    8.
>
>    MLP speak out event: *speak out/potluck/benefit on February 19th,
>    potluck at 6pm, event starts at 7pm.* Passed.
>    9.
>
>    Lips release: was originally scheduled for Valentine's Day. Agenda item
>    is shelved until more information is gathered about the event.
>    10.
>
>    Tshirts: Setting a budget for getting bulk blank t-shirts so that we
>    can have Flying Brick t-shirts to sell. Shelved to the next meeting.
>    11.
>
>    Friends of AK Press/PM Press, etc: these shelved to next meeting until
>    we have the expenditure spreadsheet together. Ramey will bottomline getting
>    ahold of AK Press to see about getting Friends of AK Press discount for the
>    library.
>    12.
>
>    Flying Brick endorsements: Flying Brick endorsement of VPA: Passed
>    (Nathan said in the past that he will contact them). Flying Brick
>    endorsement of Burial Ground actions: Passed. If people are interested in
>    getting involved in burial ground actions, contact Nathan.
>    13.
>
>    International Sex Worker Rights Awareness day: (March 3rd?)-Ramey and
>    Mo will bottomline researching past events.
>    14.
>
>    Volunteer log: reminder to use the volunteer log and write in it, go
>    through the log if there is nothing else to do, if there are any suggestions
>    written in the log remember to bring it up at the next meeting.
>    15.
>
>    Meeting minutes:* *Notetaker at each meeting will bottomline printing
>    out the notes and leaving copies at the library. Passed.
>    16.
>
>    Permanent agenda item for every meeting: Reading the previous meeting
>    notes at the beginning of each meeting. Passed.
>    17.
>
>    Eating disorder awareness week: (last week of February) Need additional
>    speakers, especially those that have experienced eating disorders firsthand,
>    find good documentary to show, decide a date. Of those present, Matt, Ramey,
>    Mallory, and Megan are interested in helping to plan the event. *Event
>    tentatively scheduled at the Library for Thursday Feb. 24 during open hours.
>    * Passed.
>
>    *Planning meeting for the event on 1/22 at 11am.* Preference for where
>    we meet? Coffee shop? Flying Brick? Black Hand? Somewhere with heat!
>
>
>
> --
> Megan Osborn
> **
> *"When we remember we are all mad, the mysteries disappear and life stands
> explained." -Mark Twain
> *
>
>
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>
>


-- 
Always with Solidarity

Nathan
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