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<p>1/13 General Volunteers Meeting Minutes<br></p><p>
</p>
<p>In Attendance: Mallory, Megan, Ramey, Jen, Ellen, Matt, Mo</p>
<p>Facilitator: none</p>
<p>Notetaker: Megan</p>
<p style="margin-bottom: 0in;"><br></p><p style="margin-bottom: 0in;">Agenda items:</p><p style="margin-bottom: 0in;">Regular meeting day(s)</p>
<p style="margin-bottom: 0in;">How to set agenda items</p>
<p style="margin-bottom: 0in;">Procedure meeting</p>
<p style="margin-bottom: 0in;">Shelving</p>
<p style="margin-bottom: 0in;">Budgeting/Reimbursement</p>
<p style="margin-bottom: 0in;">Lips event date change</p>
<p style="margin-bottom: 0in;">Incomplete items from last meeting</p>
<p style="margin-bottom: 0in;">MLP Speak Out event</p>
<p style="margin-bottom: 0in;">Lips release</p>
<p style="margin-bottom: 0in;">Tshirts</p>
<p style="margin-bottom: 0in;">Friends of AK Press, PM Press, etc</p>
<p style="margin-bottom: 0in;">Endorsing VPA and Burial Ground actions</p>
<p style="margin-bottom: 0in;">International Sex Worker Rights
Awareness Day</p>
<p style="margin-bottom: 0in;">Volunteer log</p>
<p style="margin-bottom: 0in;">Meeting minutes</p>
<p style="margin-bottom: 0in;">Eating Disorder Awareness Week</p>
<p style="margin-bottom: 0in;"><br>
</p>
<p style="margin-bottom: 0in;"><br>
</p>
<ol><li><p style="margin-bottom: 0in;"><span style="font-weight: normal;">Regular
meeting day(s):</span>We thought that we could have two volunteer
meetings a month, especially for some people that are not able to
come to one meeting. Fixed meeting dates may be easier to plan
around, will save emails flooding inboxes, and will save a lot of
planning and phone calls each month trying to find a good meeting
time.</p>
<p style="margin-bottom: 0in;">Meetings on the first Monday of each
month at 12:30pm and the third Thursday at 6:30pm. Passed.</p>
<p style="margin-bottom: 0in;"><b>Our next volunteer meetings will be
on Monday, Feb. 7th at 12:30pm and Thursday, Feb. 17th at 6:30pm.</b></p>
<p style="margin-bottom: 0in;">Meeting notes and decisions made at
the meetings will be sent out to the listserv. If there are any
objections to decisions made at a meeting, we thought it would be
good to have a certain amount of time for voicing concerns, and if
there are no objections, move forward. <b>Two days timespan for
voicing concerns was passed.</b></p>
</li><li><p style="margin-bottom: 0in;"><span style="font-weight: normal;">How
to set agenda items:</span> Who is bottomlining open hours will be
decided during the first meeting of the month who is bottomlining
for the following month. Passed.</p>
<p style="margin-bottom: 0in;">Planning for events for the following
month should be open to both meetings (for example, both Feb.
meetings are open for planning March events). Passed.
</p>
</li><li><p style="margin-bottom: 0in;"><span style="font-weight: normal;">Procedure
meeting:</span><b> </b><span style="font-weight: normal;">brainstorm
ideas for a mission statement and foundational things about the
library that weren't completely finished when the library reopened.
</span><b>Procedure meeting will be Monday, January 17th at 6:30pm.</b></p>
</li><li><p style="margin-bottom: 0in;">Shelving: the open area has been
measured for building our new shelves. $100 budget for new shelves.
<span style="font-weight: normal;">Passed.</span></p>
</li><li><p style="margin-bottom: 0in;">Budgeting: Ellen will bottomline
keeping track of Flying Brick expenditures on a spreadsheet and
talking to Robert about opening up a house fund bank account for the
library.</p>
<p style="margin-bottom: 0in;">Reimbursement: Ellen bought “Defying
the Tomb” for the library. Consent on full reimbursement.</p>
</li><li><p style="margin-bottom: 0in;">Lips movie screening event change:
<b>Change the date from the 22nd to the 29th from 7-10pm. </b><span style="font-weight: normal;">Passed.</span></p>
</li><li><p style="margin-bottom: 0in;">Incomplete tasks from last
meeting: Jen is still on the lookout for a coffee urn. She will also
talk to Jeff Wayside Center facilitation and consensus items.</p>
</li><li><p style="margin-bottom: 0in;">MLP speak out event: <b>speak
out/potluck/benefit on February 19th, potluck at 6pm, event starts
at 7pm.</b> Passed.</p>
</li><li><p style="margin-bottom: 0in;">Lips release: was originally
scheduled for Valentine's Day. Agenda item is shelved until more
information is gathered about the event.</p>
</li><li><p style="margin-bottom: 0in;">Tshirts: Setting a budget for
getting bulk blank t-shirts so that we can have Flying Brick
t-shirts to sell. Shelved to the next meeting.</p>
</li><li><p style="margin-bottom: 0in;">Friends of AK Press/PM Press, etc:
these shelved to next meeting until we have the expenditure
spreadsheet together. Ramey will bottomline getting ahold of AK
Press to see about getting Friends of AK Press discount for the
library.</p>
</li><li><p style="margin-bottom: 0in;">Flying Brick endorsements: Flying
Brick endorsement of VPA: Passed (Nathan said in the past that he
will contact them). Flying Brick endorsement of Burial Ground
actions: Passed. If people are interested in getting involved in
burial ground actions, contact Nathan.
</p>
</li><li><p style="margin-bottom: 0in;">International Sex Worker Rights
Awareness day: (March 3rd?)-Ramey and Mo will bottomline researching
past events.</p>
</li><li><p style="margin-bottom: 0in;"><span style="font-style: normal;"><span style="font-weight: normal;">Volunteer
log</span></span><span style="font-style: normal;">:</span> reminder
to use the volunteer log and write in it, go through the log if
there is nothing else to do, if there are any suggestions written in
the log remember to bring it up at the next meeting.</p>
</li><li><p style="margin-bottom: 0in;"><span style="font-style: normal;">Meeting
minutes:</span><i> </i><span style="font-style: normal;">Notetaker at
each meeting will bottomline </span>printing out the notes and
leaving copies at the library. Passed.</p>
</li><li><p style="margin-bottom: 0in;">Permanent agenda item for every
meeting: Reading the previous meeting notes at the beginning of each
meeting. Passed.</p>
</li><li><p style="margin-bottom: 0in;">Eating disorder awareness week:
(last week of February) Need additional speakers, especially those
that have experienced eating disorders firsthand, find good
documentary to show, decide a date. Of those present, Matt, Ramey,
Mallory, and Megan are interested in helping to plan the event.
<b>Event tentatively scheduled at the Library for Thursday Feb. 24
during open hours.</b> Passed.</p>
<p style="margin-bottom: 0in;"><b>Planning meeting for the event on 1/22 at 11am.</b>
Preference for where we meet? Coffee shop? Flying Brick? Black Hand?
Somewhere with heat!</p>
</li></ol>
<br clear="all"><br>-- <br>Megan Osborn<br>
<div><i></i> </div>
<div><i>"When we remember we are all mad, the mysteries disappear and life stands explained." -Mark Twain<br></i></div><br>