[hackspacebristol] BOTLab AGM *tomorrow* 7pm at Pervasive Media Studio
david at davidwyatt.me.uk
Mon Sep 15 21:08:02 UTC 2014
A final reminder that the BOTLab AGM is taking place *tomorrow*
(Tuesday) at 7pm in the Pervasive Media Studio, directly before Dorkbot.
I hope to see you there.
On 11/09/2014 13:15, David Wyatt wrote:
> Here are some more details about the upcoming BOTLab AGM. See bottom
> of email for a description of what BOTLab is and how it's related to
> the Hackspace and Dorkbot - but in short, this is a meeting to fulfill
> our constitutional requirements and is also an opportunity to join the
> committee overseeing all BOTLab activities. Participating in the
> meeting requires becoming a member of BOTLab (distinct from Hackspace
> or Dorkbot membership) which you can do on the day by filling out the
> BOTLab membership form:
> For all items that specify notifying the committee, you can do so by
> emailing me and/or committee at bristol.hackspace.org.uk .
> Please let me know if you have any questions or are interested in
> standing for the committee, and please do come to the AGM on Tuesday!
> Date and time: Tuesday 16th September at 7pm, before Dorkbot
> Location: Pervasive Media Studio, Watershed, Bristol (
> http://www.watershed.co.uk/pmstudio/about-pervasive-media-studio )
> 1) Apologies for absence.
> Any BOTLab members who wish to send the apologies can notify the
> committee. If you are unable to attend, you can arrange with a member
> to be a proxy to vote on your behalf and notify the committee.
> 2) Approval of minutes of previous AGM.
> Available on the wiki at
> Please read the minutes before the meeting - a vote will be held
> amongst the members to approve them.
> 3) Presentation of abbreviated accounts for financial year 1 December
> 2012 - 30 November 2013
> Accounts are attached to this email.
> 4) Resignations of current committee members.
> Current committee members may resign by email to the committee before
> the AGM. At the AGM, the oldest-serving third of the remaining
> committee (chosen by lot in case of a tie) must stand down - at
> present this would be myself and Barney - but may stand for
> re-election (I intend to do so).
> 5) Election of new committee members.
> Any member may stand for election to the committee up until the
> elections by notifying the committee - there is no requirement to have
> been a member for a certain period of time, and anyone is encouraged
> to stand. It is recommended, though not necessary, that anyone
> standing announce their intention on this list and post something
> about why they want to be a director. The members will vote on whoever
> is standing for election to become directors. Following discussion at
> the members' meeting on 8 April 2014 (
> ) this will be in the form of approval voting, where all candidates
> standing have votes for and against counted and are elected if #for >
> #against; if there are more candidates than places on the committee,
> candidates will be chosen by lot from amongst those approved. The new
> committee will then allocate roles amongst themselves, or invite other
> members to fulfill a role (though those members will still not have a
> vote on the committee). The directors may change these roles during
> their term.
> There will be no Any Other Business or Hackspace operational issues
> (e.g. use of the new space in G10) discussed at this meeting to keep
> things brief - the new committee will arrange a members' meeting
> shortly after the AGM to discuss such matters.
> How BOTLab works:
> BOTLab (in full, Bristol Open Technology Lab - hence the
> capitalisation) is a not-for-profit company set up as an "umbrella"
> for technology-related community projects in Bristol - currently our
> projects are Bristol Hackspace and Bristol Dorkbot, but in principle
> we could take on others. It was set up to be a legal "person" able to
> sign in place of an individual on rental agreements, to open bank
> accounts, obtain insurance etc. It is registered in England and Wales
> (company number 07071572, incorporated 10 November 2009) as a Company
> Limited by Guarantee, and thus has no shareholders - instead we have a
> cooperative constitution (available on the wiki) giving all members a
> right to vote on the running of the organisation, and a committee of
> (currently) 5 directors, elected by the members at the AGM, who
> oversee day-to-day activities and are legally the Board of Directors
> of the company.
> Anyone may become a member of BOTLab by filling out the appropriate
> application form (see above) which will lead to their name being
> recorded on the register of members. BOTLab membership is distinct
> from Hackspace membership - you can be a member of either one without
> the other, though we would recommend that all Hackspace members become
> members of BOTLab in order to have their say. In the event of the
> company going into administration, each member may be liable for a sum
> of up to £1.
> There is an assortment of BOTLab-related information, including
> meeting minutes, on the wiki at:
> On 01/09/2014 15:36, matthew venn wrote:
>> All, here is 2 weeks notice that we're having our AGM on the 16th
>> September at the pervasive media studio.
>> There will be a quick review of accounts followed by voting in any
>> new committee members.
>> Dorkbot will follow at 8pm.
>> Hope to see some of you there!
>> Matthew Venn
>> mattvenn.net <http://mattvenn.net>
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