[hackspacebristol] BOTLab AGM *tomorrow* 7pm at Pervasive Media Studio

David Wyatt david at davidwyatt.me.uk
Mon Sep 15 21:08:02 UTC 2014


All,

A final reminder that the BOTLab AGM is taking place *tomorrow* 
(Tuesday) at 7pm in the Pervasive Media Studio, directly before Dorkbot. 
I hope to see you there.

Kind regards,

David Wyatt

On 11/09/2014 13:15, David Wyatt wrote:
> All,
>
> Here are some more details about the upcoming BOTLab AGM. See bottom 
> of email for a description of what BOTLab is and how it's related to 
> the Hackspace and Dorkbot - but in short, this is a meeting to fulfill 
> our constitutional requirements and is also an opportunity to join the 
> committee overseeing all BOTLab activities. Participating in the 
> meeting requires becoming a member of BOTLab (distinct from Hackspace 
> or Dorkbot membership) which you can do on the day by filling out the 
> BOTLab membership form:
>
> http://bristol.hackspace.org.uk/wiki/lib/exe/fetch.php?media=botlab-membership-application-form.pdf
>
> For all items that specify notifying the committee, you can do so by 
> emailing me and/or committee at bristol.hackspace.org.uk .
>
> Please let me know if you have any questions or are interested in 
> standing for the committee, and please do come to the AGM on Tuesday!
>
> Thanks,
>
> David
>
> ---
>
> Date and time: Tuesday 16th September at 7pm, before Dorkbot
>
> Location: Pervasive Media Studio, Watershed, Bristol ( 
> http://www.watershed.co.uk/pmstudio/about-pervasive-media-studio )
>
> Agenda:
>
> 1) Apologies for absence.
> Any BOTLab members who wish to send the apologies can notify the 
> committee. If you are unable to attend, you can arrange with a member 
> to be a proxy to vote on your behalf and notify the committee.
>
> 2) Approval of minutes of previous AGM.
> Available on the wiki at 
> http://bristol.hackspace.org.uk/wiki/doku.php?id=botlab:agm_20130416
> Please read the minutes before the meeting - a vote will be held 
> amongst the members to approve them.
>
> 3) Presentation of abbreviated accounts for financial year 1 December 
> 2012 - 30 November 2013
> Accounts are attached to this email.
>
> 4) Resignations of current committee members.
> Current committee members may resign by email to the committee before 
> the AGM. At the AGM, the oldest-serving third of the remaining 
> committee (chosen by lot in case of a tie) must stand down - at 
> present this would be myself and Barney - but may stand for 
> re-election (I intend to do so).
>
> 5) Election of new committee members.
> Any member may stand for election to the committee up until the 
> elections by notifying the committee - there is no requirement to have 
> been a member for a certain period of time, and anyone is encouraged 
> to stand. It is recommended, though not necessary, that anyone 
> standing announce their intention on this list and post something 
> about why they want to be a director. The members will vote on whoever 
> is standing for election to become directors. Following discussion at 
> the members' meeting on 8 April 2014 ( 
> http://bristol.hackspace.org.uk/wiki/doku.php?id=botlab:openmeeting_20140408 
> ) this will be in the form of approval voting, where all candidates 
> standing have votes for and against counted and are elected if #for > 
> #against; if there are more candidates than places on the committee, 
> candidates will be chosen by lot from amongst those approved. The new 
> committee will then allocate roles amongst themselves, or invite other 
> members to fulfill a role (though those members will still not have a 
> vote on the committee). The directors may change these roles during 
> their term.
>
> There will be no Any Other Business or Hackspace operational issues 
> (e.g. use of the new space in G10) discussed at this meeting to keep 
> things brief - the new committee will arrange a members' meeting 
> shortly after the AGM to discuss such matters.
>
> --
>
> How BOTLab works:
>
> BOTLab (in full, Bristol Open Technology Lab - hence the 
> capitalisation) is a not-for-profit company set up as an "umbrella" 
> for technology-related community projects in Bristol - currently our 
> projects are Bristol Hackspace and Bristol Dorkbot, but in principle 
> we could take on others. It was set up to be a legal "person" able to 
> sign in place of an individual on rental agreements, to open bank 
> accounts, obtain insurance etc. It is registered in England and Wales 
> (company number 07071572, incorporated 10 November 2009) as a Company 
> Limited by Guarantee, and thus has no shareholders - instead we have a 
> cooperative constitution (available on the wiki) giving all members a 
> right to vote on the running of the organisation, and a committee of 
> (currently) 5 directors, elected by the members at the AGM, who 
> oversee day-to-day activities and are legally the Board of Directors 
> of the company.
>
> Anyone may become a member of BOTLab by filling out the appropriate 
> application form (see above) which will lead to their name being 
> recorded on the register of members. BOTLab membership is distinct 
> from Hackspace membership - you can be a member of either one without 
> the other, though we would recommend that all Hackspace members become 
> members of BOTLab in order to have their say. In the event of the 
> company going into administration, each member may be liable for a sum 
> of up to £1.
>
> There is an assortment of BOTLab-related information, including 
> meeting minutes, on the wiki at:
>
> http://bristol.hackspace.org.uk/wiki/doku.php?id=botlab:start
>
>
>
> On 01/09/2014 15:36, matthew venn wrote:
>> All, here is 2 weeks notice that we're having our AGM on the 16th 
>> September at the pervasive media studio.
>>
>> There will be a quick review of accounts followed by voting in any 
>> new committee members.
>>
>> Dorkbot will follow at 8pm.
>>
>> Hope to see some of you there!
>> Matt
>>
>> -- 
>> Matthew Venn
>> mattvenn.net <http://mattvenn.net>

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