[matilda] BLUEPRINT FOR DOING EVENTS

[gavin at cyber-rights.net]

This is the (flexible) outcome of our meeting on how to do events. 
Can some clever bod stick it on the WIKI?

A BLUEPRINT FOR PUTTING ON EVENTS AT MATILDA


Note: a 'matilda person' is someone involved in the collective 
who's been to a decent number of meetings and is familiar to 
everyone else in the collective.

A. IN ADVANCE

- Make sure there's a complete first aid kit in the building.
- Where there are ticketed events with public funding, which 
require meeting public liability regulations (insurance etc), the 
event organiser is responsible for organising this themselves.
- A Matilda person should liase with event people, and be there on 
the night to show them how stuff works. If an event person comes 
along without someone to do this with them, someone will have to 
volunteer at the Monday meeting.
- The event Organiser (not matilda person) is responsible for 
caring for their performers. Feeding them, making sure they have 
access to the building when they need it etc. Organiser is also 
responsible for liasing with other collectives they require 
anything from (eg. cafe collective).


B. SECURITY/FRONT GATE

- You need to have at least one Matilda person around for the 
event, preferably more for bigger events (as one will need to be 
mostly on the door). They need to be sober.
- One Matilda person should be on the gate, with at least one other 
sober person. Again, preferably more for bigger events.
- Use the side gate as the entrance/exit
- Curfew entry time is a good idea for security to stop too many 
sketchy randoms wandering in. You could shut the gate at 11pm for 
gigs, 2am for parties. Stay on the gate to let people out, though.
- It's unlikely to get this full, but...as a rule of thumb: If 
people on the door can't run through the crowd to another point in 
the building, there are too many people in.


C. BAR

- Bar (with raffle tickets) to raise money for Matilda.
- However, this is flexible. eg. for a touring band who are not 
going to break even, we might give some money from the bar to help 
meet their costs.
- ONLY IF we can't do the bar, the event person can do one, but a 
contribution should be negotiated to cover costs.


D. INTERNAL ACCESS

i) DE FACTO OUT OF BOUNDS AREAS for events:
- Anywhere above second floor landing. Toilets accessible, but 
nowhere above that.
- Hacklab.

ii) For gigs, specifically:
- Bar put in basement for gigs. Upstairs area out of bounds. Keep 
everything in one place.

iii) Generally:
- more locks on doors for flexibility in using different spaces for 
different events. eg. art events, film showings, conferences.


E. CONFLICT RESOLUTION

Conflict:

- It's better, if possible, to resolve any conflict.
- However, people's safety and the building's integrity should be 
paramount. If this is contravened, you should exclude people.
- Calling the police should be a last resort.
- If someone in the building calls the police and they turn up, 
desecalate. Don't panic! Ask them to wait outside while you check 
what's going on (if you don't already know). Most likely, the 
situation may already have been resolved, but you will need to play 
things by ear here.


F. AFTERWARDS

i) Sleeping over: People playing/performing, prearranged, can stay 
over if they need to. A Matilda person should stay with them to 
look after them.

ii) Cleaning Up
- is the responsibility of the event person, and the matilda person 
who liased with them.
- It may be done the next day...BUT NO LATER!!! This includes 
taking rubbish and recycling away.

NOTE: We recycle stuff here. You have to put things in the right 
recycling bins.

iii) it's matilda person's responsibility to put any money raised 
for matilda into hands of treasurer collective, or directly into 
the bank.





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