[Pip] Re: Peace in the Park Planning Meeting 14th March

[Jase]

Hello all (:?) apols if you get this three times but don't think things are
too organised with regards to lists yet...

Any confimation of when and where?

Think the announcement about the Monday meeting needs to go out asap.

The callout poster is done and is at:
http://www.peaceinthepark.freeuk.com/articles.htm
I'll bring along a few copies to the meet, updated as needed.

Agreed breaking into groups would be best, one concern is there seemed to be
several different things people wanted out of this which may tie in which each
other. Workshops, Fundraising, Music, Politics may all be kind of
interdependant but have to go on priority. Suggested agenda:

7:30pm Meet and introduction to the evening, outline the breakout groups.
Suggest two groups with the themes:
7:45 1: Workshops, community outreach. Task for the meeting to either nominate
a person responsible for co-ordinating the workshops - or - if no one person
can take that responsibility, working out how the group can split
responsibility and keep in touch to ensure that the workshops happen. Then the
remainder of the time going through workshop options, sharing ideas etc. How
will workshop group work with community outreach, what possibility is there
for community groups to share skills - encouraging groups from say Broomspring
to go to Upperthorpe and visa versa. How will workshops go to schools etc.
What about workshops on political issues.
7:45 2: Fundraising, funding applications. Task for the meetings to nominate a
person responsible for co-ordinating fundraising - or - if no one person can
take that responsibility, working out how the group can split responsibility
and ensure that fundraisers do happen. The remainder of the time going through
fundraising options, sharing ideas etc.
9pm Back to main group for report on what has been decided, liasing between
fundraising group and workshop group.
9:25 Summary and BIG HUG.

I'll bring along a couple o' A3 pads and some coloured pens (unless someone's
already got some) so ideas can be jotted down. We also need facilitators for
the workshops to make sure things run smoothishly. I'm happy to do one as have
done before. One thing I would say is small is beautiful as far as groups are
concerned, I think a group of four people can acheive more than a group of
eight in a short space of time, so a brainstorm where the groups break into
smaller groups or even pairs to discuss options would be more productive given
the time we have.

Any thoughts welcome, cheers,

Jason

----- Original Message -----
From: "Peace in the Park" <peaceinthepark2005 at yahoo.co.uk>
Subject: Peace in the Park Planning Meeting 14th March


>
> Hi
>
> Anybody who was present at the Peace in the Park meeting will know that we
have a planning meeting as out next meeting, on the 14th March, where we are
going to encourage new people, new ideas (potential workshop leaders, general
ideas for the festival). I think this is a really good idea at his stage and I
think that if we can people into focused groups to discusss distinct aspects
of the festival and then bring it togheter, then it might help in moving us
along some.
>
> However it struck me after the meeting that we'll clearly need to work on
some structure for the meeting if it is going to be more focused and slighly
less casual (though obviously still fairly casual) then they have been
recently. I think we must prepare an agenda for the meeting beforehand.
Dividing into groups focusing on Workshops, Fundraising, Music, also the
political dimensions of the festival which we should not forget, even now the
event is not pre-G8 as planned. The recent SSF open meeting is a good model to
use, I attended it and it flowed well because people were able to participate
in the groups that particularly motivated them, though unlike the SSF meeting
it should not be allowed to overrun so that we can try tie things up at the
end.
>
> There was also some discussion at the meeting of the e-mail account, and as
I'm not used to Yahoo, I was wondering if their was a facility on it for a two
tiered contacts system? Because although general callouts can be sent out to
everyone on the address lists, other e-mails (like this one) might be suitable
only for the core organizing committe.
>
> Jenny, would it be possible to meet up and get the workshop funding apps
filled in sent off soon? We only need ask for a £500 grant to being with, as
the council small grants fund can give a decision on this very quicky, and if
that goes well we can be a bit more ambitious next time.
>
> That's all.
>
> Peace x
>
> Benjamin.
>
>
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