[Cc-webedit] Interim website process proposal

[alistair alexander]

The website is coming together and we’re aiming to launch Tuesday
evening i.e. today.

When we do launch we'll inevitably get bombarded for logins, new
pages, editing pages and all manner of other requests.

Of course, now that we have a shiny new website, what we really need
is a new website process that covers all aspects of producing the
website and ensures the website group is as open and inclusive as
possible. But that's going to take time and no doubt a lot of
consultation.

So this is a proposal for an interim process to take us from launch to
the Camp itself. Please send any comments on this by 9pm this evening,
as we really want some kind of framework in place by Tuesday evening
for the launch.


Editing/adding content

>From launch onwards, we need to ensure that everyone’s aware of all
changes occurring on the website, so we don’t repeat other's work,
undo work already done etc - basic version control issues when you
have lots of people working on the same thing. And I think we need to
ensure this is a genuinely collaborative process.

We should have two types of website content changes: Minor and major

Minor changes are edits to an existing content page, for example for
style, to update text or add an image.

Major changes include changes to homepage or section page promos,
adding new pages, moving pages around the site. For these changes
please notify the list before you make the change to ensure the group
has a chance to comment and raise any issues.

If you have any doubt as to whether a change is major or minor, raise
it as a major change on the email list.

Website email account

This will be the main way people will contact us with change requests.

The website@ email account should be managed on a 2-week rotation in
order to ensure emails are dealt with collectively and transparently.
The person who checks the email from one period to the next can be
arranged on the cc-webedit list. People who are not the current
"checkers" can log in and deal with correspondence they have already
started, but should not deal with new correspondence.
For the next 2 weeks – up until camp – I suggest that we enlist
someone from the Process Group to oversee the account to get our
interim process up and running.

Any requests for editing existing content or adding new content should
follow the same process as above i.e. circulated on the list for 3
hours between 10am and 10pm before being implemented.

Logins

We should keep new logins for the period after launch to an absolute
minimum. This is because we simply won’t have the capacity to support
new users.

Once the site has bedded down we should start a process of giving
accounts to a small group of people at a time to edit their areas.
This should be a gradual process so that we can work closely with them
to get the best out of the website.

In the meantime, apart from active members of the website group and
two people from the media group, we shouldn't be creating any logins
for new users.

Hope this helps - happy to dicuss or clarify any points,

alistair