[Cc-webedit] Interim website process proposal

[Jonathan Stevenson]

Hi all,

I think rotating the website@ management makes a lot of sense as it's a lot 
of work and working groups are meant to rotate roles. Plus while there's a 
slight lack of continuity it's better for forming a cohesive group where 
everyone is up to speed on what's going on. In the Process group we 
sometimes have the same person for more than one period in a row but it's 
good to aim for rotating it that often if we can. For this group it also 
makes good use of the extra capacity we've built up in the last year.

I hesitate to ask in case he's exhausted but Jon would you be prepared to 
take on the first two weeks? It seems to make sense as you've been 
coordinating the development of the new site so presumably you;re most 
familiar with how it works and can get stuff done quickly.

In terms of having someone from Process overseeing it, I'm not sure that 
that's necessary or appropriate right now. I or others from Process can give 
advice on how best to manage an email account when there are lots of 
different types of request coming in and not everyone in the group has the 
log-in, but it's really for us to mediate if there's a problem rather than 
supervise to make sure the process is 'correct'.

So I'd suggest trying it using the process Alistair's suggesting and seeing 
how it goes.

Amazing that we're a few hours from launching a new site! Well done everyone 
who's been working on it (and who's been working to keep the old site up to 
date as well!).

J


----- Original Message ----- 
From: "alistair alexander" <alistair at ali303.net>
To: "cc-webedit at lists.aktivix.org" <Cc-webedit at lists.aktivix.org>
Sent: Tuesday, August 18, 2009 2:48 PM
Subject: [Cc-webedit] Interim website process proposal


The website is coming together and we’re aiming to launch Tuesday
evening i.e. today.

When we do launch we'll inevitably get bombarded for logins, new
pages, editing pages and all manner of other requests.

Of course, now that we have a shiny new website, what we really need
is a new website process that covers all aspects of producing the
website and ensures the website group is as open and inclusive as
possible. But that's going to take time and no doubt a lot of
consultation.

So this is a proposal for an interim process to take us from launch to
the Camp itself. Please send any comments on this by 9pm this evening,
as we really want some kind of framework in place by Tuesday evening
for the launch.


Editing/adding content

>From launch onwards, we need to ensure that everyone’s aware of all
changes occurring on the website, so we don’t repeat other's work,
undo work already done etc - basic version control issues when you
have lots of people working on the same thing. And I think we need to
ensure this is a genuinely collaborative process.

We should have two types of website content changes: Minor and major

Minor changes are edits to an existing content page, for example for
style, to update text or add an image.

Major changes include changes to homepage or section page promos,
adding new pages, moving pages around the site. For these changes
please notify the list before you make the change to ensure the group
has a chance to comment and raise any issues.

If you have any doubt as to whether a change is major or minor, raise
it as a major change on the email list.

Website email account

This will be the main way people will contact us with change requests.

The website@ email account should be managed on a 2-week rotation in
order to ensure emails are dealt with collectively and transparently.
The person who checks the email from one period to the next can be
arranged on the cc-webedit list. People who are not the current
"checkers" can log in and deal with correspondence they have already
started, but should not deal with new correspondence.
For the next 2 weeks – up until camp – I suggest that we enlist
someone from the Process Group to oversee the account to get our
interim process up and running.

Any requests for editing existing content or adding new content should
follow the same process as above i.e. circulated on the list for 3
hours between 10am and 10pm before being implemented.

Logins

We should keep new logins for the period after launch to an absolute
minimum. This is because we simply won’t have the capacity to support
new users.

Once the site has bedded down we should start a process of giving
accounts to a small group of people at a time to edit their areas.
This should be a gradual process so that we can work closely with them
to get the best out of the website.

In the meantime, apart from active members of the website group and
two people from the media group, we shouldn't be creating any logins
for new users.

Hope this helps - happy to dicuss or clarify any points,

alistair

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