[Cc-webedit] Interim website process proposal

[Jacob Skinner]

Hey Jon,

Top top work on the site man... have been checking its progress, but 
have not had anythig to add, as you peeps are doing a super job.
Have noticed that 
http://dev.climatecamp.org.uk/actions/climate-swoop-2009 has 17th 18th 
dates... the main site (and myself) are swooping on 16th!

Nice one,

J

Jonathan Leighton wrote:
> Hi all,
>
> Firstly I'd say that I think Alistair's proposal is really good and has
> my full support.
>
> On the subject of the email account, I'd be happy to check it for the
> next two weeks and agree this might be helpful as there will inevitably
> be bug reports and the like coming in.
>
> Cheers,
> Jon
>
> On Tue, 2009-08-18 at 15:36 +0100, Jonathan Stevenson wrote:
>   
>> Hi all,
>>
>> I think rotating the website@ management makes a lot of sense as it's a lot 
>> of work and working groups are meant to rotate roles. Plus while there's a 
>> slight lack of continuity it's better for forming a cohesive group where 
>> everyone is up to speed on what's going on. In the Process group we 
>> sometimes have the same person for more than one period in a row but it's 
>> good to aim for rotating it that often if we can. For this group it also 
>> makes good use of the extra capacity we've built up in the last year.
>>
>> I hesitate to ask in case he's exhausted but Jon would you be prepared to 
>> take on the first two weeks? It seems to make sense as you've been 
>> coordinating the development of the new site so presumably you;re most 
>> familiar with how it works and can get stuff done quickly.
>>
>> In terms of having someone from Process overseeing it, I'm not sure that 
>> that's necessary or appropriate right now. I or others from Process can give 
>> advice on how best to manage an email account when there are lots of 
>> different types of request coming in and not everyone in the group has the 
>> log-in, but it's really for us to mediate if there's a problem rather than 
>> supervise to make sure the process is 'correct'.
>>
>> So I'd suggest trying it using the process Alistair's suggesting and seeing 
>> how it goes.
>>
>> Amazing that we're a few hours from launching a new site! Well done everyone 
>> who's been working on it (and who's been working to keep the old site up to 
>> date as well!).
>>
>> J
>>
>>
>> ----- Original Message ----- 
>> From: "alistair alexander" <alistair at ali303.net>
>> To: "cc-webedit at lists.aktivix.org" <Cc-webedit at lists.aktivix.org>
>> Sent: Tuesday, August 18, 2009 2:48 PM
>> Subject: [Cc-webedit] Interim website process proposal
>>
>>
>> The website is coming together and we’re aiming to launch Tuesday
>> evening i.e. today.
>>
>> When we do launch we'll inevitably get bombarded for logins, new
>> pages, editing pages and all manner of other requests.
>>
>> Of course, now that we have a shiny new website, what we really need
>> is a new website process that covers all aspects of producing the
>> website and ensures the website group is as open and inclusive as
>> possible. But that's going to take time and no doubt a lot of
>> consultation.
>>
>> So this is a proposal for an interim process to take us from launch to
>> the Camp itself. Please send any comments on this by 9pm this evening,
>> as we really want some kind of framework in place by Tuesday evening
>> for the launch.
>>
>>
>> Editing/adding content
>>
>> >From launch onwards, we need to ensure that everyone’s aware of all
>> changes occurring on the website, so we don’t repeat other's work,
>> undo work already done etc - basic version control issues when you
>> have lots of people working on the same thing. And I think we need to
>> ensure this is a genuinely collaborative process.
>>
>> We should have two types of website content changes: Minor and major
>>
>> Minor changes are edits to an existing content page, for example for
>> style, to update text or add an image.
>>
>> Major changes include changes to homepage or section page promos,
>> adding new pages, moving pages around the site. For these changes
>> please notify the list before you make the change to ensure the group
>> has a chance to comment and raise any issues.
>>
>> If you have any doubt as to whether a change is major or minor, raise
>> it as a major change on the email list.
>>
>> Website email account
>>
>> This will be the main way people will contact us with change requests.
>>
>> The website@ email account should be managed on a 2-week rotation in
>> order to ensure emails are dealt with collectively and transparently.
>> The person who checks the email from one period to the next can be
>> arranged on the cc-webedit list. People who are not the current
>> "checkers" can log in and deal with correspondence they have already
>> started, but should not deal with new correspondence.
>> For the next 2 weeks – up until camp – I suggest that we enlist
>> someone from the Process Group to oversee the account to get our
>> interim process up and running.
>>
>> Any requests for editing existing content or adding new content should
>> follow the same process as above i.e. circulated on the list for 3
>> hours between 10am and 10pm before being implemented.
>>
>> Logins
>>
>> We should keep new logins for the period after launch to an absolute
>> minimum. This is because we simply won’t have the capacity to support
>> new users.
>>
>> Once the site has bedded down we should start a process of giving
>> accounts to a small group of people at a time to edit their areas.
>> This should be a gradual process so that we can work closely with them
>> to get the best out of the website.
>>
>> In the meantime, apart from active members of the website group and
>> two people from the media group, we shouldn't be creating any logins
>> for new users.
>>
>> Hope this helps - happy to dicuss or clarify any points,
>>
>> alistair
>>
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