[Cc-webedit] Interim website process proposal

Wed Aug 19 09:21:40 BST 2009

Bit confused - it says 17th-18th here?
http://www.thegreatclimateswoop.org/

Cheers,
Jon

On Tue, 2009-08-18 at 23:21 +0100, Jacob Skinner wrote:
> Hey Jon,
> 
> Top top work on the site man... have been checking its progress, but 
> have not had anythig to add, as you peeps are doing a super job.
> Have noticed that 
> http://dev.climatecamp.org.uk/actions/climate-swoop-2009 has 17th 18th 
> dates... the main site (and myself) are swooping on 16th!
> 
> Nice one,
> 
> J
> 
> Jonathan Leighton wrote:
> > Hi all,
> >
> > Firstly I'd say that I think Alistair's proposal is really good and has
> > my full support.
> >
> > On the subject of the email account, I'd be happy to check it for the
> > next two weeks and agree this might be helpful as there will inevitably
> > be bug reports and the like coming in.
> >
> > Cheers,
> > Jon
> >
> > On Tue, 2009-08-18 at 15:36 +0100, Jonathan Stevenson wrote:
> >   
> >> Hi all,
> >>
> >> I think rotating the website@ management makes a lot of sense as it's a lot 
> >> of work and working groups are meant to rotate roles. Plus while there's a 
> >> slight lack of continuity it's better for forming a cohesive group where 
> >> everyone is up to speed on what's going on. In the Process group we 
> >> sometimes have the same person for more than one period in a row but it's 
> >> good to aim for rotating it that often if we can. For this group it also 
> >> makes good use of the extra capacity we've built up in the last year.
> >>
> >> I hesitate to ask in case he's exhausted but Jon would you be prepared to 
> >> take on the first two weeks? It seems to make sense as you've been 
> >> coordinating the development of the new site so presumably you;re most 
> >> familiar with how it works and can get stuff done quickly.
> >>
> >> In terms of having someone from Process overseeing it, I'm not sure that 
> >> that's necessary or appropriate right now. I or others from Process can give 
> >> advice on how best to manage an email account when there are lots of 
> >> different types of request coming in and not everyone in the group has the 
> >> log-in, but it's really for us to mediate if there's a problem rather than 
> >> supervise to make sure the process is 'correct'.
> >>
> >> So I'd suggest trying it using the process Alistair's suggesting and seeing 
> >> how it goes.
> >>
> >> Amazing that we're a few hours from launching a new site! Well done everyone 
> >> who's been working on it (and who's been working to keep the old site up to 
> >> date as well!).
> >>
> >> J
> >>
> >>
> >> ----- Original Message ----- 
> >> From: "alistair alexander" <alistair at ali303.net>
> >> To: "cc-webedit at lists.aktivix.org" <Cc-webedit at lists.aktivix.org>
> >> Sent: Tuesday, August 18, 2009 2:48 PM
> >> Subject: [Cc-webedit] Interim website process proposal
> >>
> >>
> >> The website is coming together and we’re aiming to launch Tuesday
> >> evening i.e. today.
> >>
> >> When we do launch we'll inevitably get bombarded for logins, new
> >> pages, editing pages and all manner of other requests.
> >>
> >> Of course, now that we have a shiny new website, what we really need
> >> is a new website process that covers all aspects of producing the
> >> website and ensures the website group is as open and inclusive as
> >> possible. But that's going to take time and no doubt a lot of
> >> consultation.
> >>
> >> So this is a proposal for an interim process to take us from launch to
> >> the Camp itself. Please send any comments on this by 9pm this evening,
> >> as we really want some kind of framework in place by Tuesday evening
> >> for the launch.
> >>
> >>
> >> Editing/adding content
> >>
> >> >From launch onwards, we need to ensure that everyone’s aware of all
> >> changes occurring on the website, so we don’t repeat other's work,
> >> undo work already done etc - basic version control issues when you
> >> have lots of people working on the same thing. And I think we need to
> >> ensure this is a genuinely collaborative process.
> >>
> >> We should have two types of website content changes: Minor and major
> >>
> >> Minor changes are edits to an existing content page, for example for
> >> style, to update text or add an image.
> >>
> >> Major changes include changes to homepage or section page promos,
> >> adding new pages, moving pages around the site. For these changes
> >> please notify the list before you make the change to ensure the group
> >> has a chance to comment and raise any issues.
> >>
> >> If you have any doubt as to whether a change is major or minor, raise
> >> it as a major change on the email list.
> >>
> >> Website email account
> >>
> >> This will be the main way people will contact us with change requests.
> >>
> >> The website@ email account should be managed on a 2-week rotation in
> >> order to ensure emails are dealt with collectively and transparently.
> >> The person who checks the email from one period to the next can be
> >> arranged on the cc-webedit list. People who are not the current
> >> "checkers" can log in and deal with correspondence they have already
> >> started, but should not deal with new correspondence.
> >> For the next 2 weeks – up until camp – I suggest that we enlist
> >> someone from the Process Group to oversee the account to get our
> >> interim process up and running.
> >>
> >> Any requests for editing existing content or adding new content should
> >> follow the same process as above i.e. circulated on the list for 3
> >> hours between 10am and 10pm before being implemented.
> >>
> >> Logins
> >>
> >> We should keep new logins for the period after launch to an absolute
> >> minimum. This is because we simply won’t have the capacity to support
> >> new users.
> >>
> >> Once the site has bedded down we should start a process of giving
> >> accounts to a small group of people at a time to edit their areas.
> >> This should be a gradual process so that we can work closely with them
> >> to get the best out of the website.
> >>
> >> In the meantime, apart from active members of the website group and
> >> two people from the media group, we shouldn't be creating any logins
> >> for new users.
> >>
> >> Hope this helps - happy to dicuss or clarify any points,
> >>
> >> alistair
> >>
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