[Cc-webedit] Interim website process proposal

[Neil]

Hi
  It's time to hand on the management of the email account. I suggest
that, Alistair, if all right by you, you do the next two weeks and I do
the following two as that is the run up to the next gathering in Leeds.

In peace Neil

> Hi all,
>
> Firstly I'd say that I think Alistair's proposal is really good and has
> my full support.
>
> On the subject of the email account, I'd be happy to check it for the
> next two weeks and agree this might be helpful as there will inevitably
> be bug reports and the like coming in.
>
> Cheers,
> Jon
>
> On Tue, 2009-08-18 at 15:36 +0100, Jonathan Stevenson wrote:
> Hi all,
> 
> I think rotating the website@ management makes a lot of sense as it's a lot 
> of work and working groups are meant to rotate roles. Plus while there's a 
> slight lack of continuity it's better for forming a cohesive group where 
> everyone is up to speed on what's going on. In the Process group we 
> sometimes have the same person for more than one period in a row but it's 
> good to aim for rotating it that often if we can. For this group it also 
> makes good use of the extra capacity we've built up in the last year.
> 
> I hesitate to ask in case he's exhausted but Jon would you be prepared to 
> take on the first two weeks? It seems to make sense as you've been 
> coordinating the development of the new site so presumably you;re most 
> familiar with how it works and can get stuff done quickly.
> 
> In terms of having someone from Process overseeing it, I'm not sure that 
> that's necessary or appropriate right now. I or others from Process can give 
> advice on how best to manage an email account when there are lots of 
> different types of request coming in and not everyone in the group has the 
> log-in, but it's really for us to mediate if there's a problem rather than 
> supervise to make sure the process is 'correct'.
> 
> So I'd suggest trying it using the process Alistair's suggesting and seeing 
> how it goes.
> 
> Amazing that we're a few hours from launching a new site! Well done everyone 
> who's been working on it (and who's been working to keep the old site up to 
> date as well!).
> 
> J
> 
> 
> ----- Original Message ----- 
> From: "alistair alexander" <alistair at ali303.net>
> To: "cc-webedit at lists.aktivix.org" <Cc-webedit at lists.aktivix.org>
> Sent: Tuesday, August 18, 2009 2:48 PM
> Subject: [Cc-webedit] Interim website process proposal
> 
> 
> The website is coming together and we’re aiming to launch Tuesday
> evening i.e. today.
> 
> When we do launch we'll inevitably get bombarded for logins, new
> pages, editing pages and all manner of other requests.
> 
> Of course, now that we have a shiny new website, what we really need
> is a new website process that covers all aspects of producing the
> website and ensures the website group is as open and inclusive as
> possible. But that's going to take time and no doubt a lot of
> consultation.
> 
> So this is a proposal for an interim process to take us from launch to
> the Camp itself. Please send any comments on this by 9pm this evening,
> as we really want some kind of framework in place by Tuesday evening
> for the launch.
> 
> 
> Editing/adding content
> 
> >From launch onwards, we need to ensure that everyone’s aware of all
> changes occurring on the website, so we don’t repeat other's work,
> undo work already done etc - basic version control issues when you
> have lots of people working on the same thing. And I think we need to
> ensure this is a genuinely collaborative process.
> 
> We should have two types of website content changes: Minor and major
> 
> Minor changes are edits to an existing content page, for example for
> style, to update text or add an image.
> 
> Major changes include changes to homepage or section page promos,
> adding new pages, moving pages around the site. For these changes
> please notify the list before you make the change to ensure the group
> has a chance to comment and raise any issues.
> 
> If you have any doubt as to whether a change is major or minor, raise
> it as a major change on the email list.
> 
> Website email account
> 
> This will be the main way people will contact us with change requests.
> 
> The website@ email account should be managed on a 2-week rotation in
> order to ensure emails are dealt with collectively and transparently.
> The person who checks the email from one period to the next can be
> arranged on the cc-webedit list. People who are not the current
> "checkers" can log in and deal with correspondence they have already
> started, but should not deal with new correspondence.
> For the next 2 weeks – up until camp – I suggest that we enlist
> someone from the Process Group to oversee the account to get our
> interim process up and running.
> 
> Any requests for editing existing content or adding new content should
> follow the same process as above i.e. circulated on the list for 3
> hours between 10am and 10pm before being implemented.
> 
> Logins
> 
> We should keep new logins for the period after launch to an absolute
> minimum. This is because we simply won’t have the capacity to support
> new users.
> 
> Once the site has bedded down we should start a process of giving
> accounts to a small group of people at a time to edit their areas.
> This should be a gradual process so that we can work closely with them
> to get the best out of the website.
> 
> In the meantime, apart from active members of the website group and
> two people from the media group, we shouldn't be creating any logins
> for new users.
> 
> Hope this helps - happy to dicuss or clarify any points,
> 
> alistair
> 
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