[Cc-webedit] Interim website process proposal

Wed Sep 2 23:12:19 BST 2009

Yep that sounds fine to me if Alistair is happy. I've spent some time
this evening sorting out the folders a bit.

I'm afraid I have accidentally deleted some of the emails which were in
the "dealt with" folder. Sorry about that - but I don't think it's a
complete disaster given that those emails should be sorted.

Neil - What would you like to do with the ZCC emails? I'd like us to
move them out of the website account because they are not to do with
climate camp. They could all be forwarded to your personal email if that
sounds okay?

Jon

On Wed, 2009-09-02 at 16:46 +0100, Neil wrote:
> Hi
>   It's time to hand on the management of the email account. I suggest
> that, Alistair, if all right by you, you do the next two weeks and I do
> the following two as that is the run up to the next gathering in Leeds.
> 
> In peace Neil
> 
> > Hi all,
> >
> > Firstly I'd say that I think Alistair's proposal is really good and has
> > my full support.
> >
> > On the subject of the email account, I'd be happy to check it for the
> > next two weeks and agree this might be helpful as there will inevitably
> > be bug reports and the like coming in.
> >
> > Cheers,
> > Jon
> >
> > On Tue, 2009-08-18 at 15:36 +0100, Jonathan Stevenson wrote:
> > Hi all,
> > 
> > I think rotating the website@ management makes a lot of sense as it's a lot 
> > of work and working groups are meant to rotate roles. Plus while there's a 
> > slight lack of continuity it's better for forming a cohesive group where 
> > everyone is up to speed on what's going on. In the Process group we 
> > sometimes have the same person for more than one period in a row but it's 
> > good to aim for rotating it that often if we can. For this group it also 
> > makes good use of the extra capacity we've built up in the last year.
> > 
> > I hesitate to ask in case he's exhausted but Jon would you be prepared to 
> > take on the first two weeks? It seems to make sense as you've been 
> > coordinating the development of the new site so presumably you;re most 
> > familiar with how it works and can get stuff done quickly.
> > 
> > In terms of having someone from Process overseeing it, I'm not sure that 
> > that's necessary or appropriate right now. I or others from Process can give 
> > advice on how best to manage an email account when there are lots of 
> > different types of request coming in and not everyone in the group has the 
> > log-in, but it's really for us to mediate if there's a problem rather than 
> > supervise to make sure the process is 'correct'.
> > 
> > So I'd suggest trying it using the process Alistair's suggesting and seeing 
> > how it goes.
> > 
> > Amazing that we're a few hours from launching a new site! Well done everyone 
> > who's been working on it (and who's been working to keep the old site up to 
> > date as well!).
> > 
> > J
> > 
> > 
> > ----- Original Message ----- 
> > From: "alistair alexander" <alistair at ali303.net>
> > To: "cc-webedit at lists.aktivix.org" <Cc-webedit at lists.aktivix.org>
> > Sent: Tuesday, August 18, 2009 2:48 PM
> > Subject: [Cc-webedit] Interim website process proposal
> > 
> > 
> > The website is coming together and we’re aiming to launch Tuesday
> > evening i.e. today.
> > 
> > When we do launch we'll inevitably get bombarded for logins, new
> > pages, editing pages and all manner of other requests.
> > 
> > Of course, now that we have a shiny new website, what we really need
> > is a new website process that covers all aspects of producing the
> > website and ensures the website group is as open and inclusive as
> > possible. But that's going to take time and no doubt a lot of
> > consultation.
> > 
> > So this is a proposal for an interim process to take us from launch to
> > the Camp itself. Please send any comments on this by 9pm this evening,
> > as we really want some kind of framework in place by Tuesday evening
> > for the launch.
> > 
> > 
> > Editing/adding content
> > 
> > >From launch onwards, we need to ensure that everyone’s aware of all
> > changes occurring on the website, so we don’t repeat other's work,
> > undo work already done etc - basic version control issues when you
> > have lots of people working on the same thing. And I think we need to
> > ensure this is a genuinely collaborative process.
> > 
> > We should have two types of website content changes: Minor and major
> > 
> > Minor changes are edits to an existing content page, for example for
> > style, to update text or add an image.
> > 
> > Major changes include changes to homepage or section page promos,
> > adding new pages, moving pages around the site. For these changes
> > please notify the list before you make the change to ensure the group
> > has a chance to comment and raise any issues.
> > 
> > If you have any doubt as to whether a change is major or minor, raise
> > it as a major change on the email list.
> > 
> > Website email account
> > 
> > This will be the main way people will contact us with change requests.
> > 
> > The website@ email account should be managed on a 2-week rotation in
> > order to ensure emails are dealt with collectively and transparently.
> > The person who checks the email from one period to the next can be
> > arranged on the cc-webedit list. People who are not the current
> > "checkers" can log in and deal with correspondence they have already
> > started, but should not deal with new correspondence.
> > For the next 2 weeks – up until camp – I suggest that we enlist
> > someone from the Process Group to oversee the account to get our
> > interim process up and running.
> > 
> > Any requests for editing existing content or adding new content should
> > follow the same process as above i.e. circulated on the list for 3
> > hours between 10am and 10pm before being implemented.
> > 
> > Logins
> > 
> > We should keep new logins for the period after launch to an absolute
> > minimum. This is because we simply won’t have the capacity to support
> > new users.
> > 
> > Once the site has bedded down we should start a process of giving
> > accounts to a small group of people at a time to edit their areas.
> > This should be a gradual process so that we can work closely with them
> > to get the best out of the website.
> > 
> > In the meantime, apart from active members of the website group and
> > two people from the media group, we shouldn't be creating any logins
> > for new users.
> > 
> > Hope this helps - happy to dicuss or clarify any points,
> > 
> > alistair
> > 
> > _______________________________________________
> > Cc-webedit mailing list
> > Cc-webedit at lists.aktivix.org
> > https://lists.aktivix.org/mailman/listinfo/cc-webedit
> > 
> > 
> > _______________________________________________
> > Cc-webedit mailing list
> > Cc-webedit at lists.aktivix.org
> > https://lists.aktivix.org/mailman/listinfo/cc-webedit
> 
> 
> 
> 
> _______________________________________________
> Cc-webedit mailing list
> Cc-webedit at lists.aktivix.org
> https://lists.aktivix.org/mailman/listinfo/cc-webedit