[SSC] Next meeting May 19th. AGM

[Joss Winn]

Thanks, Richard. It would have helped if I'd read the constitution before sending my email!

On 21, we clearly still have time. That is good. On 22, that is easily dealt with. I have drafted an email to send out to all members. On 25, a quorum would be 1/4 of 65 members, so 17 people attending. We should get that, but if not I feel confident we'll be able to proceed under point 29. At last night's meeting, there was nine of us and I'd expect the AGM to attract more. We shall see.

I can prepare a simple balance sheet for the meeting. There are regular incoming transactions, but except for the last week or so, very little out-going, so it is not at all complicated (following the open day, we have about £1000 in the account). However, help from anyone with the accounts would be very much appreciate! I hate dealing with it, but then again, I suppose most people do! :-)

I don't mind either way about having non-members at the AGM or not. When asked, I would expect them to observe only.

Cheers
Joss


On 26 Apr 2012, at 16:49, Richard Hall wrote:

> Thanks Joss. Hope you are well.
> 
> I think we need to ensure that we follow point 21, 22 and 25 (and then
> depending on quoracy, 29) of the constitution:
> 
> 21. All General Meetings shall be called giving 14 clear days' notice to
> all Members but may be held at shorter notice if so agreed in writing by
> a majority of Members together comprising not less than 90% of the total
> membership of the Co-operative.
> 22.All notices shall specify the date, time and place of the meeting
> along with the general nature of business to be conducted.
> 25.Unless amended by special resolution of the Co-operative a quorum
> shall be one-quarter of the Membership subject to a minimum of three
> Persons.
> 29. If a quorum is not present within half an hour of the time the
> general meeting was due to commence, or if during a meeting a quorum
> ceases to be present, the chairperson must adjourn the meeting. If
> within half an hour of the time the adjourned meeting was due to
> commence a quorum is not present, the Members present shall consider
> whether it has the capacity to deal with the business of the meeting.
> 
> Note that we will need the annual accounts. When I chaired a CLG and
> then an IPS we had a friendly accountant audit these pro bono. Do we
> know of anyone not in the SSC who could do this for us?
> 
> If we wish to make changes to the Constitution then we need a series of
> resolutions preparing, I think, c.f. rule 35(a).
> 
> 35 The following decisions must be made by resolution of a General
> Meeting:
> (a) Decisions involving an alteration to this Constitution.
> 
> As you note, we need "to think about sub-committees and roles such as
> secretary and treasurer." This is especially pertinent as, in order to
> follow the Constitution, we need to write/email formally to all members
> announcing the AGM, the location and the business to be discussed, at
> least 14 days prior. Also, the accounts need preparing. Someone/people
> need to do this work.
> 
> I would be unhappy about non-members attending the AGM, if I'm honest.
> We will be discussing/reviewing the year to-date. I would be happier
> about an AGM followed by an open meeting.
> 
> In solidarity,
> 
> Richard.
> 
> -----Original Message-----
> From: ssc-bounces at lists.aktivix.org
> [mailto:ssc-bounces at lists.aktivix.org] On Behalf Of Joss Winn
> Sent: 26 April 2012 15:58
> To: ssc at lists.aktivix.org ssc at lists.aktivix.org
> Subject: [SSC] Next meeting May 19th. AGM
> 
> Dear all,
> 
> It occurred to me that our next meeting on May 19th, is our AGM. We did
> discuss this at a previous meeting, but I don't think it's been flagged
> up since then. The SSC constitution was signed on 3rd May 2011, so it
> seems appropriate to go ahead and have our AGM on the 19th. We're
> meeting at The Collection http://g.co/maps/dctcx
> 
> How would members like to run the AGM? I think that we should review the
> constitution prior to the meeting
> http://socialsciencecentre.org.uk/documents/
> 
> We should probably change the language from 'academic' to 'scholar' at
> the very least. It may also be a good opportunity, now we have many more
> members than a year ago, to think about sub-committees and roles such as
> secretary and treasurer. 
> 
> I'd like to suggest that if you plan to attend the AGM, please email
> info at socialsciencecentre.org.uk and let us know, so we can ensure we
> have appropriate space and refreshments for everyone. 
> 
> For items on the agenda, I'd like to suggest that you make proposals
> direct to this discussion list (preferable by replying to this email
> thread, so it is easy to follow). 
> 
> I'd also like to suggest that the AGM is open to all, but you should
> sign up to be a member if you wish to engage in decisions such as
> changes to the constitution. 
> 
> I must say, I don't have much experience in any of this, so please do
> offer your thoughts on how we proceed with it.
> 
> Cheers
> Joss
> 
> 
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