[SSC] Next meeting May 19th. AGM

[David McAleavey]

Are we going to need a bigger boat?

I might book the auditorium... belt and braces.

Respectfully yours,

David

On 26 April 2012 21:28, Joss Winn <joss at josswinn.org> wrote:

> Thanks, Richard. It would have helped if I'd read the constitution before
> sending my email!
>
> On 21, we clearly still have time. That is good. On 22, that is easily
> dealt with. I have drafted an email to send out to all members. On 25, a
> quorum would be 1/4 of 65 members, so 17 people attending. We should get
> that, but if not I feel confident we'll be able to proceed under point 29.
> At last night's meeting, there was nine of us and I'd expect the AGM to
> attract more. We shall see.
>
> I can prepare a simple balance sheet for the meeting. There are regular
> incoming transactions, but except for the last week or so, very little
> out-going, so it is not at all complicated (following the open day, we have
> about £1000 in the account). However, help from anyone with the accounts
> would be very much appreciate! I hate dealing with it, but then again, I
> suppose most people do! :-)
>
> I don't mind either way about having non-members at the AGM or not. When
> asked, I would expect them to observe only.
>
> Cheers
> Joss
>
>
> On 26 Apr 2012, at 16:49, Richard Hall wrote:
>
> > Thanks Joss. Hope you are well.
> >
> > I think we need to ensure that we follow point 21, 22 and 25 (and then
> > depending on quoracy, 29) of the constitution:
> >
> > 21. All General Meetings shall be called giving 14 clear days' notice to
> > all Members but may be held at shorter notice if so agreed in writing by
> > a majority of Members together comprising not less than 90% of the total
> > membership of the Co-operative.
> > 22.All notices shall specify the date, time and place of the meeting
> > along with the general nature of business to be conducted.
> > 25.Unless amended by special resolution of the Co-operative a quorum
> > shall be one-quarter of the Membership subject to a minimum of three
> > Persons.
> > 29. If a quorum is not present within half an hour of the time the
> > general meeting was due to commence, or if during a meeting a quorum
> > ceases to be present, the chairperson must adjourn the meeting. If
> > within half an hour of the time the adjourned meeting was due to
> > commence a quorum is not present, the Members present shall consider
> > whether it has the capacity to deal with the business of the meeting.
> >
> > Note that we will need the annual accounts. When I chaired a CLG and
> > then an IPS we had a friendly accountant audit these pro bono. Do we
> > know of anyone not in the SSC who could do this for us?
> >
> > If we wish to make changes to the Constitution then we need a series of
> > resolutions preparing, I think, c.f. rule 35(a).
> >
> > 35 The following decisions must be made by resolution of a General
> > Meeting:
> > (a) Decisions involving an alteration to this Constitution.
> >
> > As you note, we need "to think about sub-committees and roles such as
> > secretary and treasurer." This is especially pertinent as, in order to
> > follow the Constitution, we need to write/email formally to all members
> > announcing the AGM, the location and the business to be discussed, at
> > least 14 days prior. Also, the accounts need preparing. Someone/people
> > need to do this work.
> >
> > I would be unhappy about non-members attending the AGM, if I'm honest.
> > We will be discussing/reviewing the year to-date. I would be happier
> > about an AGM followed by an open meeting.
> >
> > In solidarity,
> >
> > Richard.
> >
> > -----Original Message-----
> > From: ssc-bounces at lists.aktivix.org
> > [mailto:ssc-bounces at lists.aktivix.org] On Behalf Of Joss Winn
> > Sent: 26 April 2012 15:58
> > To: ssc at lists.aktivix.org ssc at lists.aktivix.org
> > Subject: [SSC] Next meeting May 19th. AGM
> >
> > Dear all,
> >
> > It occurred to me that our next meeting on May 19th, is our AGM. We did
> > discuss this at a previous meeting, but I don't think it's been flagged
> > up since then. The SSC constitution was signed on 3rd May 2011, so it
> > seems appropriate to go ahead and have our AGM on the 19th. We're
> > meeting at The Collection http://g.co/maps/dctcx
> >
> > How would members like to run the AGM? I think that we should review the
> > constitution prior to the meeting
> > http://socialsciencecentre.org.uk/documents/
> >
> > We should probably change the language from 'academic' to 'scholar' at
> > the very least. It may also be a good opportunity, now we have many more
> > members than a year ago, to think about sub-committees and roles such as
> > secretary and treasurer.
> >
> > I'd like to suggest that if you plan to attend the AGM, please email
> > info at socialsciencecentre.org.uk and let us know, so we can ensure we
> > have appropriate space and refreshments for everyone.
> >
> > For items on the agenda, I'd like to suggest that you make proposals
> > direct to this discussion list (preferable by replying to this email
> > thread, so it is easy to follow).
> >
> > I'd also like to suggest that the AGM is open to all, but you should
> > sign up to be a member if you wish to engage in decisions such as
> > changes to the constitution.
> >
> > I must say, I don't have much experience in any of this, so please do
> > offer your thoughts on how we proceed with it.
> >
> > Cheers
> > Joss
> >
> >
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